features

Export data from Copy Audit to Juris.
Reduce the time it takes to post copies, postage, fax, etc. to a few minutes per month.
Charge different rates to different clients for copies and fax pages.
Copy Audit|Print Audit 5 Export Configuration for Juris 3X format

Configure the Copy Audit Program to export records to Juris Time and Billing for importing into client bills.

To create the Juris export configuration, go to Print Audit 5|Reports|Job Manager|Tools|Export Results|Configurations. Create the screens below and save the configuration.

The Juris 3.x file format is the legacy format used by all versions of Juris.  For Juris Next Generation, the resultant file name must have an .ESB extension. For example, “Copies.esb”.

To create the actual export file for Juris, go to Print Audit 5| Reports|Job Manager|Accounting|Run Accounting.

 copyaudit-juris-1st-config-.jpg

 images/copyaudit-juris-2nd-config-.jpg

To configure the Job Account Code, select Accounting|Edit Job Type Account Codes. Enter the applicable expense codes from Juris in the Expense Code column.

 images/copyaudit-juris-3rd-config-.jpg

The above configuration will generate an export file that contains detailed records in this format:

//Client code  /Date Printed(yyyymmdd)/Expense code ////Total cost     ///

The Expense Code is generated from the Job Type Accounting Code set-up.

That looks like this:

//333/12345 /20061104/cpy ////0.99    ///
//333/33333 /20061101/cpy ////2.10    ///
//330/12343 /20061031/fax ////0.90    ///
//333/000   /20061031/cpy ////1.50    ///

The fields exported from Copy Audit are:

//
Client code
/
Date printed (yyyymmdd)
/
Job Account Code
////
Total cost
///
 


To import the file created into Juris, use the Juris Import feature.


Note:

1.      Juris is set up to allow for spaces.

2.      In  the records above, “Job Account Code” represents the expense code in Juris.

3.      The Copy Audit device must be configured with a forward slash as the delimiter -  “/” – between the client and matter code. If the delimiter  is a dash, you will need to run the export file through an editor to replace the  (-) dash with a (/) slash prior to importing into Juris.

4.      If the multiplier in Juris for the expense code is other than “1”, use Total units rather than Total Cost in the export configuration set up.

5.      Please note there are other export strings that can be created for the Juris 3x format to include additional information such as Task codes.  Consult your Copy Audit Representative for more details.

The fields expected by Juris for the 3.X format are:

Field name Optional/required Format
     
Operator ID Optional 4 character alphanumeric
Client Code Required 6 character alphanumeric
Matter Code Required 5 digit numeric
Transaction Date Required 8 digit numeric (yyyymmdd)
Expense Code Required 4 character alphanumeric
Summary Flag Optional 4 character alphanumeric
Timekeeper Optional 4 character alphanumeric
Task Code Optional 4 character alphanumeric
Expense Amount * Required 8 digit numeric (99999.99)
Description ** Optional Up to 100 lines of 50 characters each

 * The expense amount field may contain the transaction cost OR number of copies made.  The Customer specifies this when assigning the expense code in Juris.  The expense code is also given a “multiplier” in Juris. Therefore, if the computed cost of the transaction is given in this field, the multiplier in Juris should be  “1”. 

If the number of copies is given, rather than the computed total, the multiplier in Juris should be the cost per copy.  If Juris is using “schedulers” for expense codes, the number of copies should be used, as the multiplier in Juris under schedulers can be different for different clients using the same expense code.

 ** Any descriptions from the imported records will take precedent over any descriptions in the Juris expense code table.