features

images/bluebox-5px-by-5px.jpg Export data from Copy Audit to ESILaw.
images/bluebox-5px-by-5px.jpg Reduce the time it takes to post copies, postage, fax, etc. to a few minutes per month.
images/bluebox-5px-by-5px.jpg Charge different rates to different clients for copies and fax pages.
ESILaw Time & Billing Export Option for ADD4PC

Data collected from the ADD-4 Copier Control unit(s) can be formatted for importing into the Esi-Law Time and Billing Program.

First Time Setup

To initially configure the ADD4PC Data Collection Program for interfacing with the Esi-Law Time and Billing Program, follow the setup procedure below.

Select SETUP|User Defined Export Format.

Create the following Export String:

[TP=1][AC=12:R][MO=2][DY=2][YS=2][TS=20:L][E$=10:R]

(copy and paste this string )

Click Save.

Note: the export string can be created by clicking - in the following order - the Type, Account, Month, Day, Year (S), TrsCode, and Ext.Cost buttons and then inserting the applicable special characters to complete the string.

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Exporting Data to ESILaw

  1. After collecting ADD-4 data, select FILE|Export|My Export.
  2. Enter the desired date range and click Export.
  3. Under Save in: enter a directory path.
  4. Under File name: enter the name of the file to export.
  5. Click Save.

Once the data has been formatted and an export file has been created, go into ESILaw and follow their instructions.

A sample export string, with detailed records, will look like:

1 1234  090606 Photocopies                 0.25
2 123456-12345 090606 Fax 12.00
3 123456-12345 090606 Photocopies           .30
1 123456-12345 090607 Photocopies           .40
2 123456-12345 090606 Fax 3.00
1 123456-12345 090606 Photocopies           .10

This file must be deposited into the ESI-LAW Directory (e.g. F:\ESILAW), per the instructions below:

ESILaw for Windows

Automated Disbursement Recovery Requirements

ESILAW has the ability to automatically import transactions recorded using photocopier, printer, fax, and telephone recovery systems. A standard data file in the layout below must be provided by the system vendor. Please refer to the details below for file specifications and layout. Questions regarding this file format can be directed to ESI support at 1(800)663-8759 (US) or 1(888)663-4545 (Canada).

Requirements

  • ASCII text format file
  • No field or text delimiters
  • Fixed length fields and records
  • File must reside or be copied to the ESILAW directory (e.g. F:\ESILAW)

Explanation of Fields

Transaction Code Letter or number that identifies the disbursement code type (e.g. P = photocopy or L = laser printing)
Client Number Client number used by ESILAW to identify the client
Date Date of the transaction must use the data format MMDDYY
Description Description of the transaction 20+ characters
Amount Total transaction amount

 

File Layout

Field Name

Length in Bytes

Field Type Additional Requirements
Transaction Code

1

Alpha / Numeric 0-9 or A-Z
Client Number

12

Alpha / Numeric Right Justified
Date

6

Numeric MMDDYY format
Description

20+

Alpha / Numeric Left Justified
Amount

10

Numeric 999999.99-, Right Justified

Record Length = 49 + CR (carriage return) / LF (line feed) = 51 (based on the above File Layout)

Sample Data File

The following is an example of a file layout using transaction code C, client number 9004858, date of July 31st, 2001, description of photocopy, and amount of $5.00.

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Updating the Disbursement Data File in ESILAW

Disbursement transaction files are updated through ESILAW using Remote Disbursement Update on the Posting menu. Upon running Remote Disbursement Update, transactions are imported into ESILAW and assigned to the appropriate client files using the assigned disbursement codes. The original disbursement date file is then renamed so that a backup file exists until such time that the update is performed.